Expense Tracking
Overview
Expenses is a simple log for recording money going out of the business — rent, utilities, supplier bills, bonuses, and anything else — with an optional link to the Cash Register.
Where to find it
Sidebar (desktop) or More menu (mobile) → Expenses.
Recording an expense
Expenses → Add Expense.
Pick a Date (defaults to today).
Pick a Category: Cash Settlement, Transfer Settlement, Utilities, Rent, Employee Bonus/Incentives, Maintenance & Repairs, Training & Development, Insurance, Sale Refund, Operational Cost, VAT Payment, Miscellaneous, or Custom (type your own — previously-used custom names are suggested so it doesn't need retyping).
Enter the Amount and a required Description.
Choose the Payment Method the expense was paid with (from the business's configured Payment Methods).
Optionally attach an invoice/receipt photo or PDF.
Save.
Viewing, filtering, and totalling
Filter by category and by date range (Today, This Week, Last Week, This Month, Last Month, This Year, Last Year, or a custom range). The screen shows the total expenses for the selected period at a glance, and the list can be exported to CSV.
Deleting an expense
Open an expense's details and tap Delete Expense. There's no edit — if details are wrong, delete and re-add. Deleting is non-destructive to the records (it's marked deleted, not erased).
The "cash" rule, precisely
An expense only affects the Cash Register balance if its Payment Method is exactly "Cash." When such an expense is recorded, the amount is automatically subtracted from the register the moment it's saved — a banner reminds you ("Cash expenses are deducted from the cash register balance") along with the current register balance, and a warning appears if the expense would push the register negative.
Expenses paid by card or any other method never touch the register. Deleting a cash expense adds the amount back to the register as a new entry — both the original deduction and the refund stay visible in the register's history, for a clean audit trail.